Invoicing Clerk Full Time

Job Title: Invoicing Clerk
Location: Pretoria

Job Overview:
We are looking for a detail-oriented and organised Invoicing Clerk to manage the company’s invoicing process and ensure that invoices are accurate, complete, and issued on time.
The successful candidate will work closely with the Finance and Accounts Receivable, Sales and Customer Service, Procurement and Customers and Operations and Logistics teams to maintain accurate billing records and assist with accounts receivable administration.

Key Responsibilities:
• Prepare and issue customer invoices accurately and timeously.
• Verify customer details, pricing, quantities, purchase orders, and supporting documentation before invoicing.
• Capture invoices and related information accurately on the company’s accounting or invoicing system.
• Process credit notes, debit notes, and invoice adjustments when required.
• Ensure invoices comply with company policies and customer requirements.
• Reconcile invoices against delivery notes, orders, contracts, or other supporting documents.
• Follow up on outstanding invoices and provide copies or supporting documentation to customers when requested.
• Maintain accurate and up-to-date customer billing records.
• Investigate and resolve invoicing discrepancies and customer billing queries.
• Assist with accounts receivable reconciliations and month-end procedures.
• Prepare invoicing reports and provide information to management when required.
• Maintain proper filing of invoices and supporting documentation.
• Liaise with sales, procurement, operations, and finance departments regarding billing matters.
• Ensure confidentiality and accuracy when handling financial information.
• Perform general administrative and finance-related duties as required.

Requirements:
• Grade 12 / Matric or equivalent.
• Previous experience in invoicing, accounts administration, finance, or a similar role.
• Good working knowledge of Microsoft Excel and Microsoft Office.
• Experience with Sage Evolution will be an advantage.
• Good numerical and data-entry skills.
• Strong attention to detail and accuracy.
• Good organisational and time-management skills.
• Ability to work independently and meet deadlines.
• Good written and verbal communication skills

Key Competencies:
• Accuracy and attention to detail
• Numerical ability
• Organisation and time management
• Problem-solving skills
• Customer service orientation
• Confidentiality and professionalism
• Ability to work under pressure
• Teamwork and communication

Performance Indicators:
• Accurate and timely issuing of invoices
• Low rate of invoicing errors
• Timely resolution of billing queries
• Accurate maintenance of customer accounts
• Compliance with invoicing procedures
• Meeting month-end invoicing deadlines

To Apply, send your CV, Qualifications and latest payslip to raca@aaaa.co.za