Virtual Assistant Full Time NEW

Virtual Assistant

Job Type: Full-time

Location: Remote

The Role

A remote Virtual Assistant opportunity supporting day-to-day operations across a distributed team. The position involves general administrative work, team logistics, and gifting for an internal team, extended team, and clients.

The successful candidate should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.

Responsibilities

Own scheduling, research, documentation, and general administrative tasks.
Maintain internal trackers, records, and operational information.
Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
Support onboarding, team logistics, and ad hoc requests.
Own gifting operations across the team and clients.
Source gifts and manage ordering, personalisation, shipping, and delivery.
Track gifting budgets, recipient information, orders, and vendors.
Anticipate needs and drive tasks through completion.

Requirements:

3+ years of experience in administrative support, operations, or a similar role.
Excellent organisation and attention to detail.
Strong written and verbal communication skills.
High ownership, reliability, and follow-through.
Strong research and problem-solving skills.
Ability to work independently in a fast-moving environment.
Good judgment when handling sensitive information.
Preferred Experience
Experience in a startup, technology company, or distributed team.
Experience with gifting, vendors, purchasing, or logistics.
Familiarity with Google Workspace, Slack, and project management tools.
Comfortable using AI tools to work faster and automate repetitive tasks.

Application Process

This opportunity is being shared by The Career Club through an authorised referral programme. The Career Club is an independent opportunity-sharing and referral service and is not the employer or hiring decision-maker.

Candidates may be required to complete additional application or assessment steps through the relevant recruitment platform.

The Career Club may receive a referral reward if a candidate referred through its referral link is successfully hired.