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Senior Secretary to Maintenance Manager Full Time NEW
- Provide secretarial and administrative support service to the manager and section by:
- Manage and maintain the manager’s diary, appointments, and meeting schedules.
- Coordinate and arrange meetings, including preparing agendas and taking minutes
- Screening and keeping a record of the manager’s appointments Coordinate travel arrangements, accommodation bookings, and logistics when required.
- Maintain confidential records and ensure the security of sensitive information.
- Prepare, type, proofread, and distribute correspondence, reports, and presentations.
- Assist with contract administration, document tracking, and record keeping.
- Perform any other duties assigned by management within the scope of the position.
- Provide a one stop customer /client service by:
- Monitor and follow up on action items arising from meetings.
- Liaise with internal and external stakeholders on behalf of the department.
- Receive, screen, and direct telephone calls, emails, and visitors appropriately.
- Provide a general office administrative function by:
- Provide general administrative and secretarial support to the department.
- Manage office supplies and ensure the availability of administrative resources.
- Process data from information system by:
- Maintain an efficient filing and document management system, both electronic and manual. Compile monthly, weekly, and ad hoc reports as requested.
- Minimum Qualification Requirements:
- NCV4/NSC3/Grade 12 at NQF4 with 120 points credits
- Two years related minimum experience in Secretarial administratio
- Competencies required:
- Behaviour (Politeness, Promptness, Energetic, Self-starter, Assertive, Telephone Etiquette
- Leadership (Team player)
- Knowledge (Knowledge of ESKOM’s policies & procedures)
- Skills (Computer Literacy, Administration skills, Communication skills, Sound interpersonal skills, Negotiation skills, Liaising skills)
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