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Senior Secretary to Human Resource Manager Full Time NEW
- Provide secretarial and administrative support service to the manager and section by:
- Managing and scheduling Human Resource (HR) Manager’s diary, calendar, appointments, and meeting schedules.
- Compiling and maintaining a daily action list to track progress on tasks, outstanding actions, and follow-ups.
- Acting as a communication link between the HR Manager’s office and employees within the department.
- Assisting and coordinating activities.
- Monitoring compliance requirements and sending reminders.
- Recording and distributing meeting minutes and tracking actions arising from meetings.
- Coordinating visitor arrangements, including meeting logistics, refreshments, and catering.
- Assisting the Communications and Stakeholder Management team during events and stakeholder engagements.
- Ensuring compliance within Human Resource Department adhering to policies and procedures
- Process data from information system by:
- Assisting with administration, quality compliance, and following up on audit findings.
- Creating and maintaining live trackers and spreadsheets to monitor employee compliance and outstanding actions.
- Compiling management presentations and sourcing information from various departments.
- Preparing reports for management review.
- Drafting formal correspondence, including memos, letters, meeting invitations, and departmental communications.
- Minimum Qualification Requirements:
- NCV4/NSC3/Grade 12 at NQF4 with 120 points credits
- Two years related minimum experience in Secretarial administration
- Competencies required:
- Behaviour (Politeness, Promptness, Energetic, Self-starter, Assertive, Telephone Etiquette)
- Leadership (Team player)
- Knowledge (Knowledge of ESKOM’s policies & procedures)
- Skills (Computer Literacy, Administration skills, Communication skills, Sound interpersonal skills, Negotiation skills, Liaising skills)
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