The main purpose of this position is to provide administrative support to the Director of the Unit, lecturers, research assistants, visiting lecturers and students (undergraduate and
Managing the front office/ reception/ door access of the Centre for Medical Ethics and Law, including:
Managing the front office in a professional, friendly and helpful manner;
Maintaining office organisation, administrative, and providing communication, telephonic and reception service;
Taking accurate and detailed messages and seeking alternative solutions if a call is urgent;
Identifying relevant problem areas and making applicable suggestions/solutions;
Receiving visitors for consultants/staff/research projects;
Receiving and signing for departmental goods and courier packages delivered.
Secretarial duties for senior lecturers and lecturers:
Providing secretarial and administrative support services to lecturers;
Completing typing and secretarial duties within a specified time;
Maintaining office organisation, delivering post and urgent mail;
Handling printing, photocopying and faxing tasks as required;
Providing telephonic services;
Assisting with presentations and events planning, including online seminars and conferences;
Arranging parking for visitors and staff;
Receiving visitors/doctors and patients and notifying lecturers of their arrival;
Assisting with examination arrangements, test papers and capturing of marks.
Managing petty cash expenses and reimbursing petty cash to be signed off by the financial administrator;
Processing requisitions for stationery, functions, flights, etc.;
Completing cheque requisition forms and signed invoices;
Managing staff travel claims based on guidelines from the finance department;
Liaising with the Grants Management Office regarding grants.
Assisting with leave administration of staff;
Excellent diary management skills;
Managing venue and seminar room bookings;
Arranging for maintenance of photocopy machine and other equipment;
Assisting the postgraduate student administrator when necessary;
Assisting with the administration of online courses.
Job Requirements/Pos Vereistes
Post-matric certificate NQF level 5 or higher with at least four years’ applicable experience, OR in the case of no formal qualification, a minimum of five years’ applicable experience;
Computer literacy in MS Office (Word, Excel, PowerPoint and Outlook);
Excellent interpersonal skills;
A strong client orientation and effective organisational skills;
The ability to interact and engage in a multicultural and multilingual environment;
The ability to think ahead, to work independently and to display initiative;
A sense of responsibility;
Eager to learn and the ability to prioritise work;
Accurate with completion of assignments/tasks;
Apply proper time management.
Work experience in an academic environment
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