Sappi Southern Africa – Forests is seeking a suitable TCS Clerk – Khulisa to ensure all Timber and Silviculture payments are prepared and done timeously for all Khulisa growers and contractors.
This role reports in to the Regional TCS Accountant KZN
The main responsibilities of this job are:
Ensure silviculture and timber payments are duly authorised and limits of authority adhered too by the relevant Project Managers ensuring compliance with policy
Prepare payments weekly to Khulisa growers and contractors by ensuring that the correct payment parameter process is adhered too.
Prepare weekly payment recon to ensure all payments have been released and correct amounts are being paid out.
Monitor Loan recoveries weekly by ensuring recoveries are made from timber deliveries this will enable reduction in the loan account balances
Ensure the consolidated Khulisa payment is balanced and deadlines are met weekly to avoid suppliers not being paid
Follow up on rejected EFT payments and notify the relevant operational staff.
Prepare and distribute weekly payment summary to Khulisa management to advise on payment value for the week and any amount on hold.
Check and follow up on any new Vendor Master accounts for growers and contractors in SAP and TCS to enable source activations and processing of payments.
Ensure Vendor Master changes are updated for any changes to grower and contractors (eg bank detail changes) in SAP to ensure correct processing of payments.
Ensure loan recoveries are made from timber deliveries to reduce amounts owing to Sappi by checking if a supplier does not have loan balance before payment is made
Upload customer loan statements to Forcelink for easy access by growers to check balances owing at any period
Prepare vendor account reconciliations in excel format monthly to ensure all Khulisa accounts are balances and accounted for.
Follow-up on unresolved reconciliation items and address queries timeously with relevant Khulisa operational staff
Prepare fertiliser and chemical provision account reconciliations by reviewing the SAP account balances and ensuring all purchases are timeously processed to the loan accounts by processing monthly journals.
Ensure all stock on hand is accounted for and reviewed by Khulisa Operation staff by requesting email confirmation and stock reconciliations from all areas.
Ensure source activations received from operational staff are accurately and timeously activated in TCS to avoid any delays in label printing for timber deliveries
Ensure all spot supplier source activations are verified and approved by checking the agreement expiry dates before sources are created in TCS.
Stand in for Khulisa Assistant Accountant when on leave by ensuring that all TCS payments are recorded and sent to SSC and communication any non-payment by notifying the relevant people.
Assist with buying function by ensuring that all purchase orders are verified and actioned in SAP system
Assist with Cell phones function by ensuring that all cell phones are ordered and issued to correction staff
Plan and facilitate Khulisa Forester workshops quarterly with Khulisa Assistant Accountant to enable knowledge sharing happens between the departments and to use these sessions to conduct continued training on the different systems and procedures.
Strong data extraction skills to be able to extract raw data from the various system and present only meaningful data to assist with decision making.
The ideal candidate should have:
A financial qualification would be advantageous
Up to 2 years relevant experience.
TCS & SAP experience would be advantageous
Closing Date: 2 March 2021
Requisition ID 34821
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