The Administrator provides effective and responsive administrative services to support the GE Healthcare business in day-to-day business operations and activities.
Key responsibilities include (but not limited to):
Proactively support internal customer by independently handling all assigned administrative duties and taking direction from and balancing the needs of multiple staff members.
Providing administrative support to clients through effectively maintaining and coordinating calendars, scheduling appointments and meetings, handling various purchases and making AP invoice arrangements.
Schedule, plan and organize all logistical details for in-house and off-site meetings, training and events.
Develop PowerPoint presentations and other graphic presentations; type various correspondences both in own signature and in manager’s signature.
Provide support across internal team including Finance and the entire commercial team in areas such as logistics support, invoice generation when needed.
Responsible for the local sales administrative functions which includes following an individual work plan to meet the day-to-day, short and long-term objectives surrounding the local sales order processes.
Work to resolve issues through immediate action or short-term planning for complexities that surrounds the local order management process.
Will support budget management, liaising with finance for proforma and final invoices.
Prepares internal workflows as deemed necessary to support the team in order booking etc.
Assist with job candidate interview scheduling
Enter temporary support requests into My Resources or other generating system.
Maintain filing and records management systems and other office flow procedures which may be confidential
Completed business related diploma or degree.
0 – 2 years’ experience in healthcare environment.
Ability to exercise independent judgment consistent with department guidelines.
Previous experience using independent thought processes to plan ahead, process information, maintain workflow and anticipate future needs of the team.
Strong organizational skills with high attention to detail.
Ability to quickly identify and prioritize issues, create solutions and meet deadlines.
Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones.
Knowledge of general office management and current computer/office communications technologies; expert in PowerPoint, Word, Excel and Outlook
Self-Starter, proactive, able to work independently with minimal direction, able to maintain confidentiality and handle matters discreetly
Effective time management and organizational skills; able to balance multiple priorities
Effectively problem solve and resolve a variety of issues and topics within the job scope
Ability to effectively interact and communicate with senior level management and corporate contacts
Excellent interpersonal, verbal and written communications skills including strong grammatical skills
Relocation Assistance Provided: No
Closing date: not specified
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